Events in Secrets Cap Cana Resort & Spa
Events in Secrets Cap Cana Resort & Spa — From beachfront galas and milestone birthdays to high-impact sales kick-offs, this adults-only luxury resort on Juanillo Beach offers 9 indoor meeting rooms, multiple outdoor terraces, and an events team that specializes in both weddings and corporate incentives. Below is a comprehensive 2025-2026 playbook covering capacities, inclusions, fees, décor rules, AV specs, budgeting, timelines, and insider savings tips.
1. Event Types & Best-Match Spaces
Event Style | Ideal Venue | Capacity | Why It Works |
Black-tie gala dinner | Grand Ballroom | 350 seated | 7,728 sq ft pillar-free space with built-in stage and chandeliers |
Product launch | Garden Terrace | 200 theater | Adjacent loading dock; LEDs pop against palm backdrop |
Beach wedding | Juanillo Beach | 350 ceremony | Powder-white sand + private cove keeps onlookers away |
Executive retreat | Preferred Pool Island | 40 banquet | Lagoon vibe, fire-pit cocktails post-meeting |
Social cocktail | Rosewater Rooftop | 55 standing | Sea-view terrace, sunset 5:45-6:15 p.m. |
2. Meeting-Room Matrix (Indoor)
Room | Sq Ft | Theater | Classroom | Banquet | U-Shape |
Ballroom A+B | 7,728 | 640 | 410 | 350 | 100 |
Ballroom B | 2,725 | 220 | 140 | 120 | 50 |
Meeting Rms 1-5 | 500-800 ea. | 60-90 | 36-48 | 40-60 | 24-30 |
Boardroom | 315 | — | — | — | 14 |
All indoor venues include A/C, blackout shades, 10 Mbps dedicated Wi-Fi and drop-down screens.
3. 2025-2026 Group Package Inclusions
Unlimited-Luxury® F&B at 9 restaurants + 7 bars
Coffee-break stations (half-day = one, full-day = two)
Basic AV: 3000-lumen projector, 8’ screen, two handheld mics
Dedicated events concierge + mobile app group chat
One complimentary room for every 25 paid (Mon-Wed offer)
4. Fees, Policies & Fine Print
Item | Amount | Notes |
Outside vendor (photo/DJ) | US $800 per company (2025 quote) | |
Day-pass for off-site attendee | US $180 (10 a.m.–11 p.m.) | |
24-hr rehearsal block | US $450 | Garden Terrace or Ballroom B |
Rush set-up (<2 h) | US $250 | Applies to beach builds |
Civil judge & docs (legal wedding) | US $540-800 | +18 % ITBIS tax |
5. Food-&-Beverage Upgrades
Upgrade | Price (USD) | Details |
Chef’s-table five-course wine pairing | $95 pp | Portofino Wine Cellar (12 seats) |
Top-shelf open bar | +$15 pp per hr | Grey Goose, Hendrick’s, single-malt Scotch |
Caribbean street-food stations | $24 pp | Arepas, empanadas, ceviche shots |
Late-night “picadera” buffet | $14 pp | Dominican sliders, plantain fries |
6. AV & Décor Capabilities
In-house inventory: 20 × 20 LED dance floor, cold-spark fountains, 18 moving-head lights
Rigging points: Ballroom ceiling grid supports 1,200 lb clusters
Max beach amplification: 95 dB until 10 p.m.; after-party moves indoors
Drone zone: Daylight, <400 ft, 48-hr flight plan approval
7. Booking Timeline
When | Action |
12-18 mo | Lock date & room block (peak weekends) |
9 mo | Sign Banquet Event Order (BEO) + deposit 20 % |
6 mo | Choose menus & AV; submit outside-vendor list |
60 d | Pay 50 % + send liability docs for vendors |
30 d | Final guest list + seating |
7 d | Weather/rain back-up confirmation |
Day-of | On-site run-through 3 hrs pre-event |
8. Sample Budgets
A. Two-Day Sales Kick-Off (60 pax, Oct 2025)
Ballroom rental (8 hr ×2) …………………… $5,200
Coffee breaks ×4 ………………………… $1,920
Welcome cocktail beach ………………… $3,600
Top-shelf bar upgrade (3 hr) ……………… $2,700
LED dance floor (20 × 20) ………………… $1,200
Photographer fee (in-house) ……………… $1,000
Subtotal ……………………………… $15,620 + 28 % tax/service
B. Destination Wedding (80 guests, May 2026)
Beyond Memorable base (79 pax) ……… $13,299
1 extra guest ……………………………… $141
Outside photographer fee ……………… $800
Cold-spark fountains (4) ………………… $1,100
Subtotal ……………………………… $15,340 + 18 % ITBIS on F&B
9. Insider Tips to Stretch Your Budget
Monday–Wednesday events trim venue fees by 10-15 % and relax beach-noise rules.
Bundle photo + video with one studio to pay a single US $800 vendor fee.
Share décor: back-to-back events can split clear-top tent or LED floor rental.
Rain-Plan Smart: Ballroom B is free if listed on the BEO—no need for a US $1,400 tent.
Group perks: every 25 paid rooms → one free, plus upgrade for VIP.
People Also Ask
How large is the ballroom at Secrets Cap Cana? The Grand Ballroom spans 7,728 sq ft and seats up to 350 banquet-style.
What’s the outside-vendor fee for events? 2025 quotes list US $800 per external company (photographer, DJ, décor).
Do indoor venues include basic AV? Yes—projector, screen, two mics, and 10 Mbps Wi-Fi come with every room rental.
Is there a curfew for outdoor music? Outdoor amplified sound must end by 10 p.m.; after-parties move indoors to the ballroom or Rosewater lounge.
Can we host multi-day corporate retreats? Absolutely; the resort offers complimentary breakout rooms and private group-check-in for events booking 40+ room nights.
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