Essential contact information
Send the company name, the responsible contact, phone number and email. The client company can choose any person to approve decisions, but one designated contact keeps communication consistent.
Dates, attendance and scope
Send possible dates, attendance, duration and the event objective. Our corporate experience includes approximately four large events managed in full and twelve supported in part, with programs up to three days and 200 attendees. Larger or different projects need a scope and capacity review rather than an assumed standard package.
Budget and venue
A realistic budget range helps us compare options quickly. If the venue is already selected, we can integrate into the existing plan. If not, we can search for an appropriate space. For a large event, begin at least three months in advance when possible, although urgent projects can be evaluated on a compressed timeline.
Technical and catering needs
List sound, screens, staging, lighting, internet, branding and power requirements. Include menu expectations and dietary restrictions so the venue or food provider can confirm execution rather than assume.
Event transport and travel support
The main scope is transport related to the event. Flights, room blocks and complete airport logistics are not our principal service. If your company needs help beyond event movements, state that in the brief so the actual responsibility and provider can be agreed. Do not assume those services are included in a venue or production quotation.
Proposal timing, payments and changes
An initial proposal normally takes three to four days, depending on complexity and the number of services. Quotations are personalized in US dollars. There is no universal deposit percentage: payment terms depend on scope and the agreement. When the scope changes, we preserve the earlier quotation, prepare an updated version and ask the client to approve it.
Who verifies the technical requirements
The venue and contracted technical company verify sound, screens, lighting, internet and power. We coordinate their work and follow up on readiness; we do not present ourselves as the AV, electrical or internet specialist. Identify the technical decision-maker in the brief so requirements can be confirmed with the right party.
DR Web Studio
