By Grecia Mejía, lead wedding planner at Sertuin Events
Two types of covered plan
A pre-existing enclosed room can serve as Plan B without an additional charge when that alternative was agreed with the venue and couple. A custom covered truss or temporary roof is different: it requires materials and labor, so it normally carries an extra cost.
There is no fixed decision hour
The planner cannot promise that every decision will happen two, four or five hours before the ceremony. Timing depends on how the day begins, the latest forecast, rain intensity, wind and setup progress. The planner, couple and venue make the final decision together.
Light rain and unsafe weather
A few passing tropical drops do not automatically stop a ceremony. If the conditions remain safe, the officiant can finish the formal portion. Heavy rain, flooding, dangerous wind or a tropical system requires a covered location or another plan. Electrical equipment, sound, furniture and vulnerable décor are not intentionally exposed during severe conditions.
If weather changes during the event
If heavy rain begins during the reception, guests and operations move to the covered alternative. Assistants inform guests through a WhatsApp group or a designated family or company contact. Wind alone may be managed with appropriate reinforcement, but unsafe conditions always override the original layout.
Contracts and cancellations
The agreement should address rain, wind, hurricanes, reprogramming, cancellation and payments. The team first looks for a workable solution on the scheduled day, then an alternative date when necessary. A couple-initiated cancellation is governed by the contracts and payments already committed to external suppliers; Sertuin cannot promise refunds on another supplier's behalf.
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